For you to apply to getting into an industry, one of the major criteria usually demanded is a letter. In this case – an industrial training application letter. As a student studying a technical subject in the university, or even working in a technical industry, you would be advised to undergo an industrial training in many cases, or even all cases.
For some courses especially related to the Arts, this may not be necessary except by personal decision. This is however necessary to improve your skill and knowledge about things related to your field. Some tools, implements and machines appropriate for your field of study may be unavailable at your institution which you would eventually come across in the industry.
Apart from this, to even be qualified for a position in an organisation, industry or company, the proof of industrial training is often demanded and one cannot achieve this without first composing an industrial training application letter.
Even in situations where an industrial training is not required, it is important that you undergo and volunteer for an industrial training, as this will help you as an individual to become better in your field of study, enhance your studies and skill in that field of study and serve as an edge to get your dream career while your other colleagues are still job hunting.
If you are searching for where to submit applications for Industrial training? See this list containing direct application links to various I.T programs
What is an I.T Letter?
An industrial training application letter or I.T application letter or I.T cover letter is a document that highlights the job seeker’s credentials generally attached to the resume or/and curriculum vitae also known as CV. The I.T letter gives a short description about the requirements, qualifications and achievements of the applicant. It gives a briefing about what would be included in a lengthful and weightier manner in the resume or CV (See the difference between both to avoid mistakes).
Many times, the resume and the I.T letter are used intertwiningly. These are two different entities, though they are to achieve the same purpose eventually. The recruiter has to follow your thoughts in an I.T letter in an orderly manner and as an applicant, you must ensure that you are as emotional and objective as possible. Below is an unspecified pictorial sample of an I.T letter.
It is very likely that an institute would have loads and loads of I.T letters on their desk. But it is your responsibility that yours won’t be overlooked but chosen amongst others. Achieving this is not hard at all, but only requires you following instructions carefully. It is good to send an I.T letter except the company states otherwise. A good I.T application letter should be very compelling for the recruiter to read. By being compelling, you give the recruiter the idea of your competence in that job placement.
For a SIWES (Students Industrial Work Experience Scheme) student, composing an I.T letter is more or less the same format as other I.T platforms. You should have it in mind that the employer or recruiter has a lot of letters to look into, so you have to keep it concise, precise, without grammatical errors and straight to the point. By being straight to the point, you are still trying to get into his head and heart, so, the letter must be emotional. Make the employer feel like he/she is the only one that can help you get that desired position and slot, and his/her company or institute is the only company you want to be employed in even if that is not the case. Obviously, they expect that you would have applied for other places, but making them have a good feeling about themselves and what they can offer can go a long way. You should not forget to attach your CV (Curriculum Vitae) or resume to your I.T letter.
Many times, people have gotten tensed with the fact that there has been no prior work experience to include in their CV or resume. They assume that there would be no chance of employment or recruitment for this reason. This is absolutely false. As a SIWES student, or even just an ordinary undergraduate, the recruiter understands that it is very possible for you not to have a job or industrial experience for obvious reasons, so they just need your competence and proof of a smooth delivery in your training under them.
CONTENTS OF A GOOD INDUSTRIAL TRAINING APPLICATION LETTER
There are some important things to make sure of when composing an I.T letter. It is beyond just having a required format and style. By achieving this successfully, you would get your employer interested in you as a competent trainee.
As an applicant, you must include the duration of period you choose to work with the institute. The start and end date has to be included. This would help the recruiter know when to accept you and would also help in the flexibility of your work and help in the smooth running of the programme with your recruiter. Your availability must however tally with the job requirement of the job advert, unless you want your job application at risk of being nullified.
In your letter, you must include how willing, interested and dedicated you are to submit to the demands of the organisation if accepted.
State your reasons for applying for that job as a trainee under that organisation. Make the recruiter understand that it is a requirement for your course in your institution.
4.MEANS OF CONTACT
All possible means of contact must be present in the letter. Contacts such as your contact address, email address and your phone number. The contact address would help the recruiter predict the distance you would be resuming work from each day. This is extremely important for cases where you may be unavoidably late to resume duty. Your distance may be the cause and the organisation needs to be in the know to retain your competence in their sight.
Composing an Industrial Training Application Letter – Sample and Format
Having established and dissected the aforementioned, there is an appropriate and preferable way to write or compose a captivating I.T application letter.
INDUSTRIAL TRAINING APPLICATION LETTER FORMAT
The letter header is usually at the top of the letter before the salutation. It includes your name, contact, and email address. Below it at the left hand side follows the employers’s name, title, company name and address of company or receiver.
In writing your letter, the salutation comes after the header. The salutation is a greeting to the recruiter. One big mistake you must never make is using “To whom it may concern”. Never do this! It shows a huge level of unseriousness with the work you hope to be recruited in. Make your salutation more personalized by using “Dear Sir or Madam” or “Dear hiring team/manager” or even going all the way to find out the recruiter’s name. Psychologically, it is best to find out the name of the recruiter as it makes him/her feel important and gets them more interested in your letter.
This is the title of the application letter. It comes just before the body of the letter. It highlights what position you are requesting for.
This paragraph describes who you are, the position you are applying for, where or how you found the opening, the title and job ID if you have one and your interests in your position. It should be noted that having just three paragraphs is good enough for the body of a valid I.T application letter.
This paragraph discusses a briefing of your qualifications and achievements as it they would be more elaborated in your CV. Remember you want to stand out. Make use of compelling words in giving out your information in the letter. If a resume is required, try not to repeat the information in your resume verbatim. Instead, try to bring your experience (resume) to life.
This is the final paragraph where you let the recruiter know that you are a willing and competent person, as well as a good fit based on your qualifications. You must however remember to include a call to action such as a request for a scheduled interview. Thank him/her for taking out time to consider you.
This is to end your letter by saying “Yours sincerely” if you saluted the recruiter by his/her title or family name, and “Yours faithfully” if you started off by using “Dear Sir/Madam”. Your hand written signature then follows under that and your typed name.
Below is a sample of a SIWES industrial training application letter:
Other samples to further explain an I.T application letter format are below:
Industrial Training Application Letter Sample
COVER LETTER HEADER:
<City, state| contact number| Email >
<Receiver’s name, title>
To understand the model above, a more descriptive format is given below:
32 Makkam Buba Street,
Senior Staff Recruiter
14, Williams Crescent
Dear Mrs. Alade,
APPLICATION FOR INDUSTRIAL TRAINING ATTACHMENT
I am a 3rd year student of the University of Ilorin, pursuing a degree in Information Management. I came across an online advert about your firm and have been following you up ever since. I however wish to apply for an attachment. It is important that I spend a period of six months in an industry related to my field of study prior to my final year programme.
Though I am currently a student and may be assumed not to have experienced so much career wise, yet, I have a few accomplishments that I am certain would interest you. As indicated in my CV, I have been working as a writer in the campus press for two years. This would show my writing prowess. I have worked as a treasurer in my campus fellowship and handled kids in the kindergarten for two years and one year respectively. This projects my competence, good organization and management skill.
Your company is a very suitable place to me based on my area of interest. I can assure you that I am best fit for this job. I would be anticipating your call or message to schedule an interview with me. I shall be grateful if you take me to consideration for this job.
Looking for where to start submitting I.T applications? Check out this list of companies and their internship links for 2019
In Summary, an Industrial training application letter is not a hard nut to crack if only you can understand the formats. It should be worthy of noting that the above formats given are not the only styles and techniques of writing an I.T application letter. However, they are quite similar and easy to compose taking directives from the above samples. It is very vital that your letter speaks volume about who you are, what you have achieved and what you hope to gain from your recruiter. Like I have mentioned before, you do not need a working experience to be capable of getting an internship, but you need your words on a paper to get that job at your disposal.